Ending a formal email the right way sets the tone for your message and leaves a professional impression.
A strong closing includes:
- A polite sign-off that fits the situation.
- Your name and contact details for clarity.
- A signature (if applicable) for added professionalism.
Best ways to end a formal email
While there are many ways to end an email, these are some of the most common and ‘safe’ sign-offs you can leave.
| Closing phrase | Best used for |
| Best regards | General business emails |
| Sincerely | Job applications and formal correspondence |
| Kind regards | A friendly but professional sign-off |
| Looking forward to your response | When expecting a reply |
| Thank you for your time | Expressing appreciation |
What to avoid
- Overly casual sign-offs (like “Cheers” or “Later”) in professional settings.
- Leaving out your name or contact info, especially in first-time emails.
- Forgetting a closing phrase, which can make the email feel abrupt.
A well-written email closing boosts professionalism and improves response rates, so always take a second to end your email properly!