Cold Email Templates

Personalized Offer Email Template

Subject: Elevate [Company]’s Success with Tailored Solutions

Hi [recipient’s name],

I noticed [company] has been making great progress in [industry]. As someone who specializes in [your offering], I believe we can help you take things to the next level.

We’ve helped companies like yours [specific result or achievement] with [your solution], and I’d love to see how we can come up with something similar that would fit your needs.

Are you available for a quick 15-minute chat this week?

Let us know when it works best for you.

Kind regards,

[your name] [your contact information]

Appropriate person

Hi {{first_name}},

I’m [[name]] from [[company]], and I specialize in helping [[industry]] companies with [[one liner]].

I’d love to understand how {{company}} manages [[things your company handles]] and share some of the exciting things we’re currently working on.

Would you be open to a quick call at [[time options]]?

Best regards,
[[your name]]

Collaboration Opportunity Email Template

Subject: Excited About a Potential Collaboration

Hi [recipient’s name],

I came across your work at [company], and I’m really impressed by your achievements in [area]. 

I believe there’s potential for us to collaborate and create something impactful together.

I’d love to discuss how we can combine our strengths for mutual benefit. Let me know if you’d be open to a conversation!

Looking forward to hearing from you,

[your name] [your contact information]

New Role Email Template

Subject: Congratulations on Your New Role 

Hi [recipient’s name],

Congratulations on your new position at [company] as [position]!

At [your company], we’re helping businesses like [your existing customers] tackle challenges like [pain point in one sentence].

Our recent research shows that [company] is doing great overall, but we’ve identified a couple of areas that could be improved.

Would you be available for a quick 15-minute chat on [date] at [time] to discuss how we can help?

Let us know if this date and time don’t work for you, and we will provide you with alternatives that fit your schedule. 

Looking forward to connecting!

Best regards,

[your name] 

Industry Insights Email Template

Subject: Insights to Help You Stay Ahead in [industry]

Hi [recipient’s name],

I came across an interesting stat that I thought would catch your attention as the [position]:

[add a recent study about the recipient’s industry]

I’ve had the privilege of helping companies like [client 1] and [client 2] in [region of the recipient] boost their [the result of using your product] through [your product name].

Would you have 10 minutes for a quick call on Friday morning to discuss this?

Let me know what time works best for you.

Looking forward to hearing from you,

[your name] [your contact information/your website]

Product Improvement Email Template

Subject: Simplify [specific process] with Our [solution/tool]

Hi [recipient’s name],

I see that you’ve been working hard on [specific project or initiative]. We have a tool that could help streamline and improve your workflow.

It’s designed to [solve a specific problem] and could lead to [specific benefits, e.g., time savings, cost reduction].

Let me know if you’d like a demo or more info!

Best regards,

[your name] [your contact information]

Final Follow-Up Email Template

Subject: Last Chance to Unlock These Insights

Hi [recipient’s name],

We understand things can get busy, but we wanted to make one final attempt to connect.

Would you have 15-20 minutes to chat on [date and time]? I have a couple of insights that could help you [improve KPI].

While you’re considering, I’ve included two resources that I think could be valuable to you, especially with your focus on the [industry] industry:

[Links]

We’d love to hear your thoughts!

Best regards,

[your name] [your contact information/your website]

 Client Retention Follow-Up Email Template

Subject: Don’t Miss Out on These [product/service] Upgrades

Hi [recipient’s name],

I wanted to let you know about some new features and updates we’ve introduced that could enhance your experience with [product/service].

Would you be interested in a quick chat to explore these improvements?

Let me know when it works best for you.

Kind regards,

[your name] [your contact information]

Feedback Request Email Template

Subject: Help Us Make [product/service] Better for You

Hi [recipient’s name],

We’re always looking for ways to improve and would love your input on how we can make [product/service] even better. 

Could you kindly take a few moments to fill out this short survey? 

[survey link]

Thank you in advance for your time and thoughts!

Best regards,

[your name] [your website/other social links]

Job Application Email Template for Marketing Position

Subject: Application for Director of Marketing Role at [company name]

Hi [recipient’s name],

I recently came across the Director of Marketing job opening at [company name], and I believe my background and experience make me a strong candidate for this role.

With over 10 years of experience in both traditional and digital marketing, I have developed and executed strategies that drive results. 

In my previous role, I led a marketing program that [specific result or achievement] within [specific timeframe]. 

I’m confident that I can bring the same successes to your team at [company name].

I have attached my cover letter, resume, and certifications for your review. Please feel free to contact me if you’d like more details about my qualifications.

I look forward to the possibility of discussing this opportunity further.

Best regards,

[your name] [Your contact information/LinkedIn]

Follow-up with Suggestions Email Template

Subject: Ideas to Overcome Your Current Challenges

Hi [recipient’s name],

I noticed you recently explored [your product/service] at [company].

Since I wasn’t able to connect with you earlier, I wanted to follow up and check in on any challenges you might be facing. 

I’d love to offer a few [suggestions/ideas] that could help address those difficulties.

If you’re available, could we schedule a quick 15-minute chat on [date] at [time] to discuss how we can move things forward with confidence?

If you are not available at the proposed time, please let me know and we can schedule our chat when it works best for you.

Looking forward to hearing from you.

Kind regards,

[your name] [your contact information]

Final Opportunity for Taking an Offer Email Template

Subject: Don’t Miss This Opportunity: Offer Expires Soon

Hi [recipient’s name],

I wanted to follow up regarding the proposal I sent last week. Our offer is expiring soon, and I didn’t want you to miss out on this opportunity to [specific benefit].

Let me know if you have any questions or if there’s anything I can help with.

Best,

[your name] [your contact information]

Specific Solution Offering Email Template

Subject: Solve [specific challenge] for [company]

Hi [recipient’s name],

I’ve been thinking about the challenges [company] faces with [specific challenge]. I believe we can offer a solution that would help you [specific outcome].

Are you open to a brief call to discuss how we can help?

Let me know when it works best for you.

Kind regards,

[your name] [your contact information]

Quick Question Email Template

Subject: Quick Question About Your [process/challenge]

Hi [recipient’s name],

I have a quick question regarding how you’re handling [specific process, e.g., lead generation, customer retention, marketing automation]. 

I’ve worked with several companies facing similar challenges, and I’d love to share how we’ve helped them overcome it.

Would you have 10 minutes for a brief chat?

Best,

[your name] [your contact information]

Seasonal Promotion Email Template

Subject: Celebrate [season/holiday] with Exclusive Savings

Hi [recipient’s name],

In celebration of [season or holiday], we’re offering [discount/offer] on our [product/service]. 

Shop now and save big before the sale ends! Don’t miss out on these exclusive savings—once they’re gone, they’re not coming back!

Best,

[your name] [your website/other social links]

Content Update Email Template

Subject: New Insights on [topic] – Check Out Our Latest Blog

Hi [recipient’s name],

We’ve just released a new blog post that dives into [topic]. It covers [key points or benefits] and can help you [solve a problem or achieve a goal].

Check it out here: [link to post].

Best regards,

[your name] [your website/other social links]

Exclusive VIP Access Email Template

Subject: VIP Access to [product/service] – Be the First to Try

Hi [recipient’s name],

As one of our valued customers, we want to give you VIP access to [product/service] before anyone else. You’ll be the first to experience [key features or benefits] and have a chance to [special offer/discount].

Check it out here: [link].

We look forward to hearing your thoughts!

Best,

[your name] [your website/other social links]

Free Resource Email Template

Subject: Free Resource: Solve [problem] with Our [guide/checklist]

Hi [recipient’s name],

We’ve put together a free resource that can help you [solve a specific problem]. Download our [resource, e.g., eBook, guide, checklist] to get valuable insights and tips on how to [achieve a goal].

Click here to access it now: [link].

Best regards,

[your name] [your website/other social links]

Product Demo Invitation Email Template

Subject: Experience [product name]: Schedule Your Free Demo

Hi [recipient’s name],

We’d love to show you how [product name] can help you [solve problem/achieve goal]. Schedule a free, no-obligation demo and see firsthand how it works.

Click here to book your demo: [link].

We look forward to connecting!

Kind regards,

[your name] [your website/other social links]

New Product Feature Announcement Email Template

Subject: Explore [new feature]: See What’s New in [product]

Hi [recipient’s name],

We’ve just launched [new feature] in [product/service]. It’s designed to help [specific benefit].

Click here for a quick walkthrough [link]

Best regards,

[your name] [your website/other social links]

Cross-Selling Email Template

Subject: Get More Out of [product/service]

Hi [recipient’s name],

Since you’re already using [related product], I thought you might benefit from [cross-sell product]. Together, they can [specific advantage].

Let me know if you’d like me to provide you with more details!

Kind regards,

[your name]

Upselling Email Template

Subject: Upgrade to Premium

Hi [recipient’s name],

Have you considered upgrading to [premium version] of [product name]? Compared to the current version you are using, the premium offers [specific features] that can help [specific outcome].

Would you like to explore this option?

Best,

[your name] [your website/other social links]

Post-Meeting Follow-Up Email Template

Subject: Thank You for Your Time, [first name]!

Hi [recipient’s name],

Thanks for meeting with me earlier. I’ve attached [resource/summary] for your review.

Let me know if you have any questions!

Best,

[your name]

Job Opening Email Template

Subject: Exciting Opportunity at [company name]

Hi [recipient’s name],

We’re looking for a [position] to join our team at [company]. Your background in [relevant experience] makes you a great fit.

For more details, please check out our job ad here [LinkedIn/other job platform link]

Best regards,
[your name] [your website/other social links]

Referral Request Email Template

Subject: Could You Point Me in the Right Direction?

Hi [recipient’s name],

I hope everything is going well at [company name]. I wanted to ask if you might know anyone in your network who could benefit from our [product/service].

If you’re able to make an introduction, I’d be happy to offer [incentive or benefit].

Thank you in advance!

Best,

[your name] [your website/other social links]

Application Confirmation Email Template

Subject: Thanks for Applying!

Hi [recipient’s name],

Thank you for your interest in working for [company name]. We’re reviewing your application and will get back to you as soon as possible.

Best regards,
[your name] [your website/other social links]

Pre-Interview Reminder Email Template

Subject: Reminder: Your Interview with [company]

Hi [recipient’s name],

This is just a reminder about your interview for [position] with [company] on [date/time]. Let me know if you have any questions.

Have a great day,

[your name] [your website/other social links]

Job Rejection Email Template

Subject: Update on Your Application

Hi [recipient’s name],

Thank you for applying to [position], we appreciate your interest. We’ve decided to move forward with another candidate, but keep an eye on new openings as we are expanding our team all the time.

Best wishes,

[your name] [your website/other social links]

Job Offer Email Template

Subject: Welcome to the Team!

Hi [recipient’s name],

We’re thrilled to offer you the [position] role at [company]. You will find the official offer letter with all the details attached below. Let me know if you have any questions!

Best regards,

[your name] [your website/other social links]

Webinar Invitation Email Template

Subject: Join Us for [webinar topic]

Hi [recipient’s name],

We’re hosting a free webinar on [topic] to help you [specific benefit]. 

Here are the details:

Date: [date]

Time: [time]

Topic: [topic]

Register Now at [link]

Don’t miss this opportunity to learn and grow!

Kind regards,

[your name] [your website/other social links]

Case Study Share Email Template

Subject: See How [client name] Achieved [result]

Hi [recipient’s name],

Discover how [client name] overcame [specific challenge] using [your product/service]. 

This case study will reveal how they achieved:

[result 1]

[result 2]

Read the Case Study here [link]

Reach out if you want to achieve similar results!

Best regards,

[your name] [your website/other social links]

Connection Thanks Email Template

Subject: Thank You for Connecting!

Hi [recipient’s name],

Thank you for connecting with me! I’m excited for the opportunity to learn from your expertise in [industry/field]. Let’s stay in touch and find ways to work together to create something great.

Best regards,

[your name]

Request for Advice Email Template

Subject: Seeking Your Advice on [topic]

Hi [recipient’s name],

I admire your work in [field] and was wondering if you could spare a few moments to share your insights on [specific topic]. Your guidance would be incredibly helpful.

Let me know when and how would best work for you.

Thank you in advance!

Best regards,

[your name]

Problem-Solution Cold Email Template

Subject: Struggling with [specific problem]?

Hi [recipient’s name],

I noticed that [common issue] is a challenge in [industry]. We’ve helped companies like [client name] solve this with [product/service]. 

Let us know if you want us to do the same for you.

Best,

[your name] [your website/other social links]

Co-Branding Offer Email Template

Subject: Explore Co-Branding with [company]

Hi [recipient’s name],

We wanted to reach out to discuss the possibility of a co-branding opportunity between our companies. With our shared target audience, I think this could be a great way to increase visibility and generate new leads.

Let us know if you are interested in partnering with us.

Best,

[your name] [your website/other social links]

Renewal Reminder Email Template

Subject: Don’t Let Your [service/product] Expire!

Hi [recipient’s name],

Your subscription to [product/service] is set to expire on [date]. Renew today to avoid interruptions and continue enjoying [specific benefits].

[CTA Button: Renew Now]

Best regards,

[your name] [your website/other social links]

Abandoned Cart Email Template

Subject: Still Thinking About [product]?

Hi [recipient’s name],

We noticed you left [product] in your cart. Complete your purchase today and enjoy [specific benefit]!

Complete your purchase here [link].

Have a great say,

[your name] [your website/other social links]

Job Interview Invitation Email Template

Subject: Your Application for [role]

Hi [recipient’s name],

Thank you for applying for [position name] at [company name]. We’d love to invite you to a quick interview. 

Here are some suggested times:

[Option 1]

[Option 2]

Let us know what time works best for you.

Looking forward to speaking with you!

Best regards,
[your name] [your website/other social links]

Contest Announcement Email Template

Subject: Enter to Win [prize]!

Hi [recipient’s name],

We’re hosting a contest for [specific event/promotion]! This is your chance to win [prize].

Simply click on the link below.

[CTA Button: Enter Now]

Good luck!

Best regards,

[your name] [your website/other social links]

Missed Call Follow-Up Email Template

Subject: Apologies for Missing Your Call!

Hi [recipient’s name],

I hope you’re doing well! We are sorry we missed your call earlier. [provide a brief reason, e.g., “We were assisting another customer,” “We were in a meeting,” or “Our team experienced a brief technical issue.”]

Please let us know a convenient time to reach out, or feel free to reply directly to this email.

Looking forward to hearing from you!

Best regards,

[your name] [your website/other social links]

Candidate Nurture Email Template

Subject: Let’s Stay Connected!

Hi [recipient’s name],

Thank you for your interest in [company name]. While we don’t have an opening for your profile right now, we’d love to keep you in mind for future opportunities.

Follow us for updates: [Link to Careers Page/Social Media].

Best regards,

[your name] [your website/other social links]

Limited-Time Bundle Offer Email Template

Subject: Get More for Less: Bundle & Save

Hi [recipient’s name],

For a limited time, enjoy a special bundle deal on [product/service]. Save [discount %] when you combine [product A] with [product B].

[CTA Button: Claim My Bundle]

Hurry—this offer ends soon!

Best regards,

[your name] [your website/other social links]

Webinar Recap Email Template

Subject: Missed the Webinar? We’ve Got You Covered

Hi [recipient’s name],

Couldn’t make it to our webinar, “[webinar name]”? No worries! We’ve got you covered with the full recording here: [link].

In this session, we covered [key points or highlights of the webinar] to help you [solve a specific problem or achieve a specific goal].

Feel free to reach out if you have any questions or need further information—we’d love to help!

Best regards,

[your name] [your website/other social links]

Loyalty Program Invitation Email Template

Subject: Join Our Loyalty Program and Start Earning Rewards

Hi [recipient’s name]

As a valued customer, we’re inviting you to join our loyalty program. Earn points for every purchase and unlock exclusive rewards.

[CTA Button: Join Now]

Thanks for being part of our family!

Best regards,

[your name] [your website/other social links]

Thank You Email Template

Subject: Thanks for Choosing [company name]!

Hi [recipient’s name],

Thank you for [specific action, e.g., making a purchase, signing up for a service]! We’re thrilled to have you on board.

To help you get started, here’s [resource, e.g., a guide, video tutorial].

Feel free to reach out if you have any questions—we’re always here to help.

Best regards,

[your name] [your website/other social links]

Product Recommendation Email Template

Subject: Recommended Just for You

Hi [recipient’s name],

Based on your interest in [specific product/service], we thought you’d love [related product/service]. It’s designed to help you [specific benefit].

[CTA Button: Explore Now]

Feel free to reach out if you have questions or need assistance.

Best regards,

[your name] [your website/other social links]

Product Out-of-Stock Notification Email Template

Subject: [product name] is Back in Stock!

Hi [recipient’s name],

Great news! [product name] is now back in stock and ready for you to order.

Get it before it’s gone again: [link to product]

Thank you for your patience, and we hope to see your order soon!

Best regards,
[your name] [your website/other social links]

Custom Order Update Email Template

Subject: Your Custom Order is Almost Ready!

Hi [recipient’s name],

We’re happy to inform you that your custom order is nearing completion. We’ll notify you as soon as it’s ready for shipping.

If you have any questions, feel free to reach out to us.

Best regards,
[your name] [your website/other social links]

Market Research Participation Request Email Template

Subject: Participate in Our Market Research Study

Hi [recipient’s name],

We’re reaching out to invite you to participate in an exclusive market research study. Your insights will help us improve our products/services and better serve you and others in the future.

If you’re interested, please follow this [link].  

We truly value your feedback and would love for you to be a part of this important process.

If you have any questions or need further information, don’t hesitate to get in touch.

Best regards,

[your name] [your website/other social links]

Monthly Performance Metrics Update Email Template

Subject: Monthly Performance Metrics

Hi [recipient’s name],

We’re excited to share the latest performance metrics for [month/year]. Below, you’ll find a summary of key insights, progress, and areas for improvement:

• [Metric 1]
• [Metric 2]
• [Metric 3]

These metrics provide an overview of how we’ve been performing and highlight the areas we’re focusing on for next month.

If you have any questions or need further details, feel free to reach out.

Best regards,

[your name] [your website/other social links]

Donation Acknowledgment Email Template

Subject: Thank You for Your Generous Contribution! 

Hi [recipient’s name],

On behalf of [organization name], we would like to extend our heartfelt thanks for your generous donation of [amount/item]. Your contribution will make a significant impact on [specific project, initiative, or cause].

Your support enables us to continue [describe how the donation will help or what it will achieve]. We truly appreciate your commitment to our mission.

Please find your official donation receipt attached for your records.

If you have any questions or need further information, don’t hesitate to reach out.

Thank you once again for your generosity!

Best regards,

[your name] [your website/other social links]