110 Best Ways to Sign Off an Email Correctly
TL;DR (Quick Answer)
Your email sign-off shapes how your message is received and can impact whether you get a reply.
Gratitude-based closings like “Thanks” or “Thank you” tend to perform best, while more direct sign-offs can help move conversations forward.
Choose your sign-off based on your goal, your relationship with the recipient, and the tone of your email.
The Boomerang data in this article shows how much a "Thanks in advance" can do for reply rates, and that only counts for emails people see. Warmup Inbox makes sure your sign-off has a better chance of being read. Your inbox exchanges emails with 30,000+ real inboxes that read them, write back and pull them out of spam, which builds the reputation providers check before they place your mail. It works with Gmail, Outlook and any SMTP inbox, so you can warm up the address you already use.
On a paid plan, spam and category monitoring tells you if warmup emails are landing in the inbox or a promotions tab, and outreach sequences come at no extra cost.
How you end an email matters more than most people think. The sign-off is the last thing someone reads, and it can influence how your message comes across and whether you get a reply.
A study by Boomerang, based on over 350,000 email threads, found that emails with a closing line (especially those expressing gratitude) get more replies. Sign-offs that include a simple “thank you” performed best, with “Thanks in advance” reaching a 65.7% response rate compared to a 47.5% average.
In this guide, you’ll find 110 email sign-offs grouped by situation, so you can pick the right one without overthinking it.
Key takeaways
- Your sign-off is the last thing people read, so it directly affects how your email is perceived
- Simple, clear sign-offs outperform overly clever or formal ones
- Gratitude-based sign-offs (like “Thanks” or “Thank you”) tend to get higher response rates
- Match your sign-off to your relationship with the recipient (formal vs. casual)
- Use action-oriented sign-offs when you want a reply or next step
- Avoid phrases that sound abrupt, outdated, or passive-aggressive
- When unsure, default to something neutral like “Best regards” or “Thank you”
What is an email sign-off?
An email sign-off is the closing line you place just before your signature.
It signals the end of your message and leaves a final impression. A good sign-off helps your email feel complete and aligned with your tone.
At a minimum, every sign-off should:
- Match the tone of your message
- Fit your relationship with the recipient
- Clearly close the conversation
How to choose the right email sign-off
The best sign-off for your situation sign-off depends on context. Focus on three things:
- Purpose: Are you asking for something, sharing information, or following up?
- Relationship: Use a more formal tone for new contacts and a relaxed one for colleagues.
- Tone: Your sign-off should match the tone of your email.
If you’re expecting a reply, choose a sign-off that encourages action:
- Looking forward to your feedback – Best when sending drafts or proposals
- Let me know your thoughts – Works well in collaborative discussions
- Hope to hear from you soon – A polite way to prompt a reply
Sign-offs that drive replies (sales & networking)
If you want a response, your sign-off should make that clear. The best ones are polite, direct, and easy to act on without sounding pushy.
Use these when you’re following up, sending a proposal, or moving a conversation forward.
- Looking forward to your feedback – Best when sending drafts, proposals, or ideas for review
- Looking forward to hearing from you – A safe, professional way to encourage a reply
- Let me know your thoughts – Works well in collaborative or open-ended conversations
- Let me know what you think – Slightly more casual, good for familiar contacts
- Hope to hear from you soon – Polite and forward-looking without pressure
- Eager to hear your thoughts – Shows enthusiasm, best used in warmer conversations
- Would love your feedback – Friendly and slightly more personal
- Keen to get your input – Short and direct, works well in UK/EU tone
- Happy to discuss further – Useful when offering a follow-up conversation
- Let me know if you’d like to move forward – Clear next step without being aggressive
- Open to your feedback – Neutral and collaborative
- Let me know how you’d like to proceed – Great when decisions are needed
- Ready when you are – Short, confident, best for ongoing conversations
- Let’s take this forward – Encouraging action without being pushy
- Let’s connect soon – Good for networking or early-stage conversations
- Feel free to reach out with any questions – Reassuring and open
- Happy to jump on a quick call – Adds a low-friction next step
- Let me know a time that works for you – Clear and practical
- Looking forward to next steps – Works well after alignment or agreement
- Let’s keep things moving – Slightly more energetic, best for informal/progress-driven convos
- Looking forward to your reply – Direct and slightly more action-oriented than “hearing from you”
- Let me know what works for you – Great for scheduling or coordination
- Feel free to share your thoughts – Soft, collaborative tone
Sign-offs to express deep gratitude
When you want to show appreciation, your sign-off can reinforce it. These work well after someone has helped you, reviewed something, or taken time out of their day.
Use these when thanking someone for their time, following up after support or help, or closing a request politely.
- Many thanks – Professional and widely used, suitable in most contexts
- Thanks again – Great when you’ve already expressed thanks earlier in the email
- Much appreciated – Casual but still professional, works well in ongoing conversations
- With thanks – Simple and slightly more formal
- With appreciation – Adds a bit more weight and sincerity
- Appreciate your time – Useful when someone reviewed or considered something
- Thank you for your time – Polite and direct, especially for requests or meetings
- Thank you for your help – Best when someone actively assisted you
- Thank you in advance – Use carefully, but effective when asking for something
- Gratefully – More personal, best in warmer or semi-formal emails
- With sincere thanks – Adds formality and depth
- With gratitude – Stronger and more thoughtful, good for meaningful exchanges
- Thanks so much – Friendly and slightly more casual
- Appreciate it – Very casual, best for internal or familiar contacts
- I appreciate your support – Good for ongoing collaboration
- Thanks for your time and consideration – Ideal for proposals or requests
- Appreciate your quick response – Useful in fast-moving conversations
- Thanks for taking the time – Acknowledges effort and attention
- I’m grateful for your help – More personal, use selectively
- Thanks as always – Best for ongoing relationships or repeat interactions
- Thanks for your consideration – Ideal for requests or proposals
- Appreciate your input – Good for collaborative or feedback-based emails
Sign-offs for delivering bad news or apologizing
When your email contains bad news, delays, or an apology, your sign-off should soften the message and show respect.
The goal here is to acknowledge the situation, keep things professional, and avoid sounding cold or dismissive.
- Thank you for your understanding – The safest and most widely used option for delays or negative updates
- I appreciate your patience – Best when there’s been a delay or ongoing issue
- Thanks for bearing with us – Slightly more casual, good for less formal contexts
- Appreciate your understanding – A shorter, neutral alternative
- Thank you for your patience and support – Adds warmth in longer or more complex situations
- Please let me know if you’d like to discuss further – Keeps the door open for follow-up
- Happy to clarify if needed – Useful when the situation may raise questions
- Let me know if you have any concerns – Encourages feedback without pressure
- We appreciate your understanding – Good for team or company-wide communication
- Thank you for your continued trust – Stronger, best for client relationships
- We’ll keep you updated – Reassuring when the situation is ongoing
- Thanks for your flexibility – Works well when plans or timelines have changed
- Please don’t hesitate to reach out – Supportive and open-ended
- I’m here if you need anything further – Adds a personal, supportive tone
- Thanks again for your patience – Useful in follow-ups after an issue
- Thank you for bringing this to our attention – Good when responding to complaints or issues
- We appreciate your feedback – Neutral and professional, especially after criticism
- Thank you for your time and understanding – Balanced and widely applicable
- We value your understanding – Slightly more formal, best for client communication
Industry-specific sign-offs (tech, creative, finance)
Some sign-offs work better in specific industries where tone, expectations, and communication style differ.
Use these when you want your email to feel more aligned with your field and audience.
Tech
- Let me know if you’d like access – Common when sharing tools, demos, or platforms
- Happy to walk you through it – Great for onboarding or product explanations
- Let me know if you run into any issues – Support-focused and practical
- Feel free to test it out – Casual and product-led, good for early access or beta sharing
- Let me know if you need any technical details – Useful in more technical discussions
- Open to feedback – Short and common in product or dev environments
- Let me know your thoughts after testing – Encourages action after hands-on use
Creative
- Excited to hear your thoughts – Great for sharing concepts or drafts
- Hope this resonates – Works well for branding or messaging work
- Let me know what stands out – Encourages specific feedback
- Looking forward to your feedback on this direction – Good for iterative work
- Happy to refine based on your input – Shows flexibility and collaboration
- Let me know what you think of the concept – Simple and widely usable
- Open to tweaks and ideas – Casual and collaborative tone
Finance
- Please review at your convenience – Polite and standard in formal contexts
- Let me know if you have any questions on the details – Clear and professional
- Happy to clarify any figures – Useful when sharing data or reports
- Awaiting your confirmation – Formal, but acceptable in finance contexts
- Please confirm when received – Direct and practical
- Let me know if you’d like to discuss the numbers – Opens the door for deeper conversation
Casual & friendly (internal team emails)
When you’re emailing colleagues or people you know well, your sign-off can be more relaxed.
These work best for internal communication, quick updates, ongoing conversations, and other situations.
- Thanks – Simple, friendly, and widely used internally
- Thanks again – Great for follow-ups or ongoing threads
- Cheers – Casual and common in UK/EU workplaces
- Talk soon – Friendly and forward-looking
- Speak soon – Slightly more professional than “Talk soon”
- Catch you later – Very casual, best for familiar teams
- Take care – Friendly and slightly more personal
- Have a great day – Positive and safe for most internal emails
- Have a good one – Relaxed and conversational
- All the best – Balanced between casual and professional
- Appreciate it – Short and informal, good for quick exchanges
- Much appreciated – Casual but still polite
- Let’s catch up soon – Good for ongoing collaboration
- Chat soon – Light and informal
- Enjoy your day – Friendly and upbeat
- See you soon – Works well if you’ll meet in person
- Have a great weekend – Best for end-of-week emails
- Enjoy your evening – Good for late-day messages
- Thanks as always – Great for ongoing working relationships
- Appreciate your help – Casual but still respectful
- Happy to help further – Supportive and service-focused
- Let me know if anything needs adjusting – Good for drafts or deliverables
- Please let me know if you need anything else – Safe and widely applicable
- Always happy to help – Friendly and reassuring, best for ongoing relationships
- Looking forward to working together – Great for new clients or partnerships
Cultural and workplace dynamics
Not all sign-offs are received the same way. Tone can vary depending on company culture, industry, and even geography.
What sounds polite in one context can feel too formal, too casual, or even abrupt in another.
Keep these in mind:
- In formal industries (finance, legal), neutral sign-offs like “Best regards” are safest
- In startups or tech teams, shorter and more casual sign-offs are often preferred
- In international communication, overly casual phrases can sometimes be misunderstood
When in doubt, choose something clear, polite, and neutral.
Sign-offs to avoid
Some phrases can come across as outdated, overly formal, or unintentionally rude.
- Please advise – Can sound abrupt or demanding
- Awaiting your response – Feels impatient or transactional
- Regards – Can come across as cold, especially in short emails
- Yours faithfully – Often too formal for modern email communication
- Best – Can feel abrupt or unfinished in some contexts
- Sent from my iPhone – Not a sign-off, but often used as one by accident. Better to remove or replace
Tip: If you’re unsure which sign-off to use, default to something neutral like “Best regards” or “Thank you.” These work in almost any situation.
Best practices for email sign-offs
A good sign-off doesn’t need to be complicated. Focus on clarity, tone, and consistency.
Do:
- Match your sign-off to the tone of your email
- Keep it simple and easy to understand
- Adjust based on your relationship with the recipient
Don’t:
- Use overly formal or outdated phrases unnecessarily
- Sound passive-aggressive or demanding
- Overthink it
Tip: The right sign-off resonates with your message, aligns with your professional identity, and leaves a lasting positive impression on your recipient. Besides email sign off, you should also pay attention to other parts of email content such as the overall message and subject line. In order to maximize the performance of your email campaigns and deliverability, you can use our free tools:
Frequently asked questions
What is an email sign-off?
An email sign-off is the closing line at the end of your email, usually placed before your name. It signals the end of your message and helps set the tone.
What should every sign-off include?
A good sign-off should match the tone of your email and be followed by your name. In more formal emails, you can also include your title and contact details.
What are the most common email sign-offs?
Common options include “Best regards,” “Kind regards,” “Thanks,” and “Thank you.” These work in most professional situations.
How do you choose the right sign-off?
Consider your relationship with the recipient, the purpose of your email, and the tone of your message. When unsure, choose a neutral option.
